EWP Certification & Paperwork Checker
When a machine changes hands, goes onto a council contract or gets audited under a tender, the questions are nearly always about paperwork. Is the current inspection report on hand? Is the logbook up to date? Is the major inspection status known? Can you read the compliance plate? This interactive checklist walks through the documents that buyers, council fleet managers and tender assessors most often ask to see, and gives you a plain completeness score plus a list of anything that's missing.
It is a paperwork self-check, not a compliance ruling — ticking every box does not certify the machine, and the definitive position always comes from the machine's actual records and a qualified inspection. Nothing here invents intervals: major inspections, for example, fall due at five years or ten years depending on the equipment class, so this tool only asks whether you know the status rather than telling you when it's due. Each gap links to the relevant service page so you can close it, and you can always call 0416 689 689 for a hand.
Work Through The Checklist
Current annual / periodic inspection report on hand
A dated report from the most recent routine inspection, signed off by a competent person.
Logbook is up to date
The machine's logbook records inspections, servicing, repairs and faults, with recent entries.
Major inspection status is known
You know whether the major inspection is due, current or not yet reached — majors fall at 5 or 10 years depending on the equipment class.
Data / compliance plate is legible
The manufacturer's plate showing make, model, serial and rated capacity is present and readable.
Operator manual is with the machine
The manufacturer's operator manual travels with the machine and is available to the crew.
Answer the items above to see your completeness score and any gaps.
How This Works & Assumptions
The checklist is deliberately a self-assessment, not a rules engine. For each item you answer yes, no or not applicable, and the score simply counts how many of the applicable documents you've confirmed you can produce. The truck-mount registration question only counts toward the score once you tell the tool the machine is a truck-mounted unit.
Why these items: they mirror what buyers, council fleet teams and tender assessors routinely request before they'll accept a machine onto a site or a contract — a current inspection report, an up-to-date logbook, a known major inspection status, a legible data plate and the operator manual. None of it certifies the machine on its own; it's evidence that the machine has been looked after and can be verified.
No invented intervals. Major inspections fall due at five years or ten years depending on the equipment class, so this tool only asks whether you know the status — it never tells you a single universal interval. The definitive position always comes from the machine's records and a qualified inspection.
This is a paperwork self-check, not a compliance ruling or a certification. A full score here doesn't sign the machine off — the record and a qualified inspection do. If you want the gaps closed properly, call 0416 689 689.
National Infrastructure Support
Reliable fleet access and major inspection services for government, defence, and top-tier contractors.